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Designers and clients when working on projects together need to eliminate any confusion so you dont end up being Amelia Bedilia with an angry client and having to redo your work.Proposals state You should always put together a proposal for every project you do. Proposals ensures that everyone involved in the project is on the same page. With a proposal everyone involved knows the who, what, when, where, and how of the design project. Proposals clearly spell out the terms and protect you the designer. It shows your client that you have a solution and your plan of action. Taking the time to sit down and write a proposal also requires that you sit down and list out the specifics and details of the who, what, when, why and how. While writing your project proposal you could see a flaw in the current idea/solution and saves you alot of time that could have been wasted and stress you would have ended up dealing with because you didnt see this problem in the project earlier on.
Writing proposals can be intimidating, especially if you are writing your first proposal.Here are the elements that should always be included in a proposal.
The key components to composing a proposal are:
·Title Page – The title page is the first and most simple page of the proposal that introduces your document. A title page should include your client’s name and company name, project title and document type (proposal), version number of the proposal, submission date, your company name and the proposal creator’s name, project reference number, cost, and confidentiality.
·Revision History – Revision history is used to reference how many times the proposal has been updated and revised. It is best to provide the date of modification, version number, date and author comments that were given with the version. This gives the reader/client with text of what was modified.
·Project Overview – The project overview part of a proposal is a description of the project. The description should be written in your own words and provide a clear picture of what you see the project entailing, as well as an explanation of what they can expect to see in the rest of the proposal.
·Project Approach – This section of the proposal informs your client of how you plan to work on the project with your client. Define rules of engagement and set expectations for the work ahead. A project approach also gives you the opportunity to list the details of efforts that will take place in each step of the project.
·Scope of Work – This section identifies the labor of the project. Clearly identify who will be handling what aspects of the project and the price that you have estimated for labor of the project.
·Assumptions – This should really be called the Expectation section of a proposal. This section stateswhat the client needs to provide in order for you to be sussessful. The expectations of resources and assets that both you and the client are needed to provide as well as when the resources are needed by.
·Deliverables – The deliverables section of a proposalis a description the product that you will be creating and giving to the client and what type of end result they should expect from you.
·Ownership and Rights – This is a very important section because it states how the product you produce is allowed to be used by the client.
·Additional Costs and Fees – This is where the pricing for external resources is stated. It is important that your client understands what they are being billed for.
·Project Pricing – This is where the total cost of the project is stated.
·Payment Schedule – This section states thepayment schedule of when and how much the client needs to pay for the project.
·Acknowledgement and Sign Off – This section requires a signature meaning that both companies understand what is going to take place for this project and agree with the terms as well as expectations. The sign off approves the agreement between the two companies.
